Do you know the Google G Suite professional suite? Here is an overview of the professional work tool and its features.
Do your best work, all in one place with the G Suite tool
With a tool like G Suite, it becomes easy to manage a team as well as manage all the documents necessary for your business. From Google Docs to Google Sheets, everything you need is in this suite.
Stay in touch with your colleagues
It’s not always easy to keep an eye on everyone’s availability, especially if it changes. With G Suite, it is possible to use shared calendars. This option allows all members of your team to contact everyone’s availability, easily. It is also possible to organize meetings with the automatic sending of emails.
With a simple click, you can turn your meeting into a video conference to include everyone who couldn’t make it. It is possible to do this with this tool from any device that has a working camera.
It is also possible to share your screen with your employees or colleagues so that you can see together the work you are doing on the project, either to inform them or to get their advice.
The G Suite tool brings your projects to life
All your files are backed up to the Google Drive cloud, plus all changes are backed up automatically as you go. Then, any device connected to your suite has access to these documents, allowing everyone to work on the same project, at the same time, each on their own.
All files are available as soon as you have an internet connection, but it is also possible to access them without this connection. Simply check the option that offers offline access in the document settings, and no matter where you are, you will have access to modify it. The data will be saved when you have an internet connection again.
In each document, it is possible to leave comments, which allows everyone to comment on the sections of others to allow them to correct or improve something. You can therefore, in real time, check the work of others and share your opinions with them.
It is also easy to invite people to your project, either as a spectator or as a collaborator. No need to send the document by email as an attachment. Spectator guests will be able to read the document, without modifying it, and, if you wish, they will be able to leave comments.
Safety is paramount
You can protect your data with the G Suite tool with the two-step verification option. This means that each time you log into your account for the first time on a device, you will be asked for a password, as usual. For added security, a validation code will be sent to you by text message or voice call. You can then decide to disable two-step verification for this device.
In addition, G Suite uses single sign-on, which means that with a single sign-on, you have access to all of its software. Gone are the days of having to find several different passwords. This option also eliminates the risk of recurring passwords. People tend to choose the same, usually easy-to-remember, password often. This practice often brings risks.
G Suite also gives you the option to manage devices. This gives you the ability to decide who can always connect to your suite. If a device is lost, or an employee leaves, it becomes easy to ensure that no one has access to what they shouldn’t.
There you go, you are now better equipped to manage your team and your documents in a totally secure way!
If you have any questions about how GSuite works or need help installing it,
do not hesitate to send us a hello!
Josée Barrette
I started working in the web industry in 2005 as a project manager/coordinator. Subsequently, I led production teams and project managers. In 2014, I decided to put my knowledge and experience at the service of small businesses and self-employed workers.